Executive Assistant to Senior Management Group / Assistent:in der oberen Führungsebene (m/w/d)

Dole Europe GmbH is a subsidiary of Dole plc, one of the world's biggest providers of fresh produce. Dole Europe imports a broad range of fresh fruit from its own company farms and from independent producers around the world and provides retailers with innovative solutions for services and products. The Dole brand stands worldwide for the highest product quality, innovation, research and development and a more sustainable and socially responsible production. For more information, please visit www.dole.com.


About the Role: We are looking for a highly organized and reliable Executive Assistant / Personal Assistant to support the senior management group. This role is ideal for a professional with experience supporting senior leaders, strong communication skills, and the ability to manage multiple priorities. 

Travel Management

• Coordinate and arrange domestic and international travel for executives, including flights, accommodations, visas, and ground transportation. Maintain travel calendars
• Manage Hamburg office travel service providers for optimal quality and cost

Preparation of Presentations and Meetings

• Schedule and arrange logistics for internal and external meetings
• Assist in preparing presentations, reports, and meeting materials to a professional standard

Calendar and Agenda Management

• Handle invitations and scheduling of events and appointments
• Prepare agendas, take minutes, and track follow-up actions for key meetings

Special Projects

• Provide support for special projects, such as organizing trade fairs, conferences, or team events
• Collaborate with internal and external stakeholders to ensure successful project execution

Administrative Support

• Act as a central point of contact for the executives
• Handle administrative tasks such as expense approvals and file management
• Maintain confidentiality and manage sensitive information with discretion

• Experience: At least 3-5 years of experience as an Executive Assistant, Personal Assistant, or in a similar role, preferably working with senior leaders
• Language Skills: Fluent in German, English with excellent communication skills, Spanish a plus
• Organizational Skills: Strong ability to multitask, prioritize, and meet deadlines
• Technical Proficiency: Competence in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Professionalism: Excellent interpersonal skills and proven ability to handle sensitive and confidential information with absolute discretion
• Flexibility: Adaptable and able to work in a fast-paced environment

Preferred skills:

• Familiarity with travel booking systems and expense management tools
• Previous experience supporting multiple executives or teams
• Exposure to event or project coordination